Making Sure Your Email Isn’t Blocked By SPAM Filters

We often get asked questions about why emails sometimes get caught in SPAM filters, especially when sent to Government Departments and to Corporate addresses so I asked our resident tech guru, Jess Barnes for some answers.

This is what she said…

Spam filters normally relay on two main methods to determine if an email could be spam, the first is that they simply look up your SMTP server in one of the many online backlist databases.

The second involves scanning the email contents to look for a number of possible spam criteria which are each given a score based on how commonly they are used in spam email. The email is then given a total score, which if exceeds a predefined threshold, the email is considered spam. Depending on the individual configuration, the email may be placed in a spam folder or deleted.

There are many things that can contribute to a higher score such as the use of HTML to format the email, images, links and commonly used spam phrases (buy now, viagra, etc)

The safest thing to do is make sure you’re only sending plain text, with no links or images, to one recipient, from a trusted SMTP server. But that’s not always possible unfortunately.

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Very funny website

Check the copywriting on this site and no, we DIDN”T write it!

http://bacal.com.au/

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Don’t Add My Name To Your List!

It seems this topic never goes away. So this is Chapter 3 in a series about unsolicited email broadcasting.

iStock_000006910539MediumDuring my talks I offer people an opportunity to receive one of the many marketing booklets I’ve written. I explain that they are sent without obligation and that I will not be adding people’s names to any list. However clearly I think I’ve explained this, however clearly I explain that I expect the same courtesy, every time I do a talk, someone in the audience writes to me telling me they have added me to their list or does it without telling me.

The same happens when I go to small business networking functions when someone who collects my card adds me to an email list assuming I want their information.

It’s never an accountant or lawyer, never a tradesperson, almost always the person is in the health and wellbeing industry, or is a coach. Almost invariably, they are business newbies or in transition from employment to self-employment, and have an opinion that everyone needs their information.

I don’t have any issues with someone writing to me asking to meet or offering their services. That’s reasonable commercial communication and gives me the choice of accepting or declining. Likewise, it’s perfectly OK if the email promotes a newsletter about a specific topic, inviting me to subscribe if interested.

What I have issues with is an assumption that I want to be on their list. Most people resent being forced to do something, it creates antagonism and they feel awkward in voicing an objection. If something is offered and accepted through choice, there is a far higher likelihood of a positive response and for a financial transaction to result.

What’s worse is when the Unsubscribe mechanism is manual or isn’t clearly defined and the experience is made more stressful when the list owner writes indignantly to ask why you unsubscribed.

Adding people to your list without their permission is not good commercial practise and in fact can end you in unnecessary legal strife if someone complains. Could I refer you to an article I wrote on the topic – http://mediaglue.com.au/2009/05/the-perils-of-email-marketing/ and to think twice before adding me to your list.

If you’re looking for a good, relaible email broadcasting platfor, I encourage you to you investigate AWeber.

Oh, and for what it’s worth, in over 12 years online, I have never added anyone’s name to any of my lists.

Posted in Email Marketing, Ethics | 1 Comment

Another warning about unsolicited email broadcasts

You may (or may not) be aware that I hold little regard for those who choose to place me on email broadcast lists without my permission. If not, please refer to my article, “Perils of Email Marketing

Today I’ve been the recipient of two examples of poor email broadcast management.

The first from a company in Brisbane who open cc’d close to 100 people with a very poorly worded broadcast message (the list may have been scraped from LinkedIn) thanking them for their “support”. I don’t know why the hell I’m being thanked for supporting them, I’ve never heard of them, never mind done business with them…

Several people on the broadcast list complained, openly copying everyone on the list and the receptionist from the company sent a poor apology blaming an intern for the error. That only served to ignite the recipients and I’m sure that by tonight, someone at the “digital native” company will have had their butt well and truly kicked. There are at least 100 people who will now see this company in a poorer light.

The second was a broadcast from a consultancy firm advising me about proposed Government changes to contractor legislation. Unsolicited, unrequired, irrelevant to me.

Why do people continue to do this; broadcast to people other than customers or those who have requested the information?

It doesn’t just apply to email broadcasts either, it’s becoming commonplace on social media sites as well.

Please would people learn that there are protocols…

Not funny.

Please note: I am NOT condemning anyone from sending commercial emails soliciting business. Far from it. Like everyone else, we do that and so should you. It’s no different to using direct mail. What I am criticising is being uploaded to a broadcast list and receiving mass broadcasts.

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Some recent sites we’ve developed

We’ve published some interesting sites recently so thought we’d show some of them off…

The first is Fire Service Plus constructed for Steve Caunt at Albion Park Rail (just south of Woolloongong).

This site features a shopping cart and a client login to simPRO the trade service job management portal.

Steve gets his kicks driving sprint cars and he sent us some pics. Here’s Steve’s car and a pic of Steve in the winners circle. That’s him on the left.

steve-caunt

The next site is Dave Russell’s Urban Design Solutions Dave is a very clever designer and provides laods of useful information on his site which was built using WordPress. Check out his free report, “How to avoid the 7 biggest mistakes made when designing a new home or renovating”

Another interesting site is Mobile Test and Cal which is a service for electrical contractors to have their equipment tested and calibrated.

This site features a service location finder, the ability to check via a Google calendar to book a job and the ability to seacrh for test results via an interface into simPRO Field.

We’ve built several sites for Andre’s family companies and this is what he said about us recently…

“Finally someone that ticks all the boxes!”

“After trying many different web designers over the years, we finally started using James and the team at Mediaglue in 2009. Since then they have helped me pull of some fairly ambitious and creative features on websites, their graphic design is always impressive and technical assistance has been excellent.”

For something completely different, we’d like to show you is a dating site called InviteU2.com.au. It promotes quality singles dating events in Queensland

The site was developed from a design the client supplied and features a complex structure of membership forms and payment facilities.

KL Electrics is another site packed with features. This site features a shopping cart developed using OpenCart, a simPRO client login as well as a second payment gateway that allows their customers to pay their accounts online. All they need to do is enter the invoice number they wish to pay and the site queries simPRO and returns the amount owing and provides the customer to pay using a credit card.

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